INTERNATIONAL BUSINESS REPLY SERVICE AGREEMENT BETWEEN THE POSTAL ADMINISTRATIONS OF TAIWAN, REPUBLIC OF CHINA AND SWEDEN (AD.1995.07.14)－1
PREAMBLE The undersigned, by virtue of the authority vested in them, haveconcluded the following Agreement. ARTICLE 1 PURPOSE OF THE AGREEMENT This Agreement shall govern the exchange of International Busin-ess Reply Service (IBRS) items between The Postal Administrationof Taiwan, Republic of China and The Public Postal Operator in Sweden (Sweden Post Ltd. – Company registration number 556451-4148) including any areas of which the postal administration of t-hese two countries exercise IBRS responsibilities ARTICLE 2 DEFINITIONS As used in this Agreement, the following terms shall have the i-ndicated meanings: 1.Administration – an abbreviated form used to refer to either the Postal Administration of Taiwan, Republic of China or the Public Postal Operator in Sweden (Sweden Post Ltd. – Company registration number 556451-4148). 2.Articles and sections – articles and sections of this Agreeme- nt, except when the context indicates an article which is or can be inserted into an item. 3.Convention – The Universal Postal Convention as adopted by the Congress of the Universal Postal Union (UPU) from time to time . 4 Detailed Regulations – the Detailed Regulations of this Agree- ment attached hereto. 5.International Business Reply Service (IBRS) – an international mail service which allows a mailer to obtain a permit or lice- nse to distribute pre-addressed cards and letters in mailings to customers in another country, for return to the mailer usi- ng IBRS without postage being affixed. Return postage for the- se mail items is guaranteed and will be paid by the customer using IBRS. ARTICLE 3 GENERAL CONDITIONS FOR IBRS MAIL 1.Each Administration shall offer IBRS on a permit, license or contract basis to customers who agree to use the service in a- ccordance with requirements established by that Administration . 2.Each Administration shall designate which of its exchange off- ice(s) will be responsible for the dispatch or receipt of IBRS items. IBRS items shall be dispatched to or from only those e- xchange offices so designated. ARTICLE 4 CHARGES TO BE COLLECTED FROM THE CUSTOMER USING IBRS 1.Each Administration shall fix the IBRS charges to be collected from the customer using IBRS. 2.The fees charged by each Administration for returning IBRS it- ems for delivery to the customer using IBRS shall be notified to the International Bureau of the Universal Postal Union, wh- ich will publish them in the Compendium of Information (Conve- ntion). ARTICLE 5 CONDITIONS OF ACCEPTANCE 1.Each IBRS item shall be either a card weighing not more than 2 0 grammes or an envelope weighing not more than 250 grammes. 2.Each IBRS item shall conform to the size limits applicable to the equivalent letter-post items laid down in Article 20 of t- he Convention, with the exception that an IBRS envelope may o- nly weigh up to 250 grammes. 3.Each IBRS item shall conform to the appropriate format requir- ements specified in the Detailed Regulations to make it readi- ly identifiable in sorting offices as an IBRS item. ARTICLE 6 QUALITY OF SERVICE Each Administration shall ensure that IBRS items posted in its territory are returned to the other Administration as quickly aspossible. All IBRS items shall be handled as airmail items. Dis-patches of returned items shall be made every day. ARTICLE 7 ACCOUNTING 1.For each IBRS item returned, the Administration where the item is posted shall collect from the Administration to which the item is destined a fee based on the costs for providing the s- ervice, including collecting, handling, dispatching, and conv- eying outbound IBRS items. The fee shall include the direct a- nd indirect costs of providing such service, plus a reasonable mark-up acceptable to both Administrations. Accounts shall be settled annually. 2.The Administrations shall agree not to collect the fees autho- rized in section 1 of this Article or the first year this Agr- eement is in effect, so as to allow IBRS to generate sufficie- nt volume to justify accounting. At the end of this one-year period the Administrations shall discuss whether to commence collection of the fees authorized in section 1 of this Article or to continue not collecting those fees for another fixed pe- riod of time. 3.The Administrations shall notify each other of IBRS traffic l- evels on an annual basis. ARTICLE 8 DETAILED REGULATIONS The implementation of this Agreement shall be governed by the D-etailed Regulations. ARTICLE 9 ARBITRATION Any dispute which arises between the Administrations concerning the interpretation or application of this Agreement that can notbe resolved by the Administrations to their mutual satisfaction shall be settled by arbitration, following the arbitration proc-edures of the Universal Postal Union at the time that the dispu-te is submitted by an Administration for arbitration. The arbit-rators shall be chosen from other postal Administrations that p-rovide a service analogous to IBRS. ARTICLE 10 ALTERNATION OR AMENDMENTS; ADDITIONAL RULES AND REGULATIONS 1.This Agreement or the Detailed Regulations may be altered or amended by mutual consent, by means of correspondence between officials of each Administration who have been authorized to make such alterations or amendments. 2.Each Administration is authorized to adopt internal implement- ing rules and regulations for IBRS not inconsistent with this Agreement or the Detailed Regulations. ARTICLE 11 ENTRY INTO FORCE 1.This Agreement shall enter into force on the date mutually ag- reed upon by the Administrations, after it has been signed by their authorized representatives. 2.This Agreement shall expire three (3) months after either Adm- inistration notifies the other in writing of termination. ARTICLE 12 EXECUTION This Agreement may be executed in two counterparts, each of whi-ch shall be deemed to be an original. Taipei, 14 July 1995 For the Postal Administration of Taiwan, ROC [Signed] Perng-Cherng Hsiung Director of International Department Directorate General of Posts Stockholm, 12 June 1995 For the Public Postal Operator in Sweden Sweden Post Ltd. [Signed] Jan-Erik Leistedt Head of International Letters Sweden Post International DETAILED REGULATIONS OF THE INTERNATIONAL BUSINESS REPLY SERVICEAGREEMENT BETWEEN THE POSTAL ADMINISTRATIONS OF TAIWAN, REPUBLICOF CHINA AND SWEDEN The following Detailed Regulations have been drawn up to govern implementation of the International Business Reply Service (IBRS) Agreement between the Postal Administration of Taiwan, Republ-ic of China and The Public Postal Operator in Sweden (Sweden Po-st Ltd. – Company registration number 556451-4148). ARTICLE 101 DEFINITIONS The definitions set forth in Article 2 of the IBRS Agreement sh-all be applicable to these Detailed Regulations. ARTICLE 102 INFORMATION TO BE SUPPLIED BY THE ADMINISTRATIONS 1.Prior to the entry into force of the IBRS Agreement, each Adm- inistration shall notify the other Administration of: a) All prohibitions and restrictions on the entry of IBRS items into areas for which it exercises IBRS responsibilities; b) The provisions of its regulations applicable to the conveya- nce of IBRS items; c) its IBRS format requirements (including a sample of a confo- rming item marked to show such requirements); and d) The locations of its exchange office(s) that will be respon- sible for the dispatch or receipt of the IBRS items. 2.Any change to the information mentioned in section 1 of this Article shall be communicated in writing immediately to the o- ther Administration, except that an Administration shall give advance notice of redesignation of, or addition to, the excha- nge office(s) that it uses for IBRS. ARTICLE 103 ADDRESS OF THE ADDRESSEE To be admitted for mailing, each IBRS item shall bear, in Roman letters and Arabic numerals on the item itself, the addressee’s name, complete return address including (if any) postal code, a-nd (if required) permit, license or contract number. ARTICLE 104 GENERAL MAKE-UP OF MAILS 1.IBRS items shall be included in closed mails. 2.The IBRS items in each dispatch shall be bundled separately f- rom the rest of the mail. These bundles shall be included in the final pouch of the dispatch. ARTICLE 105 LETTER BILLS 1.A letter bill, on Universal Postal Union form C 12, shall acc- ompany each dispatch. 2.The letter bill shall be marked so as to indicate clearly that the dispatch contains IBRS items. 3.The total number and total weight of IBRS items in each dispa- tch shall be entered in the “Other information” block in Table V of the letter bill. The number of IBRS cards and of IBRS en- velopes shall be noted separately. ARTICLE 106 VERIFICATION OF DISPATCHES AND THEIR CONTENTS 1.Upon receipt of a dispatch containing IBRS items, the Adminis- tration of destination shall verify that the dispatch is cons- istent with the entries on the letter bill. 2.The contents of each dispatch shall be verified as soon as po- ssible, at an office designated by the Administration of dest- ination, to confirm their conformity with the letter bill. ARTICLE 107 NOTIFICATION OF IRREGULARITIES 1.Any evidence of missing or damaged IBRS bags or items shall be reported immediately to the Administration of origin by telex or telefax, if appropriate, and shall be confirmed by verific- ation note on Universal Postal Union form C 14. 2.All other actions taken in connection with any irregularity s- hall be governed by the regulation of the Administration of d- estination. ARTICLE 108 PERIOD OF RETENTION OF RECORDS 1.Documents and other records relating to IBRS shall be retained for a minimum period of 18 months following the date to which they refer. 2.A record concerning a dispute or an inquiry shall be retained until the matter has been settled. If the inquiring Administr- ation, duly informed of the result of an inquiry, allows six ( 6) months to elapse from the date of the communication without raising any objections, the matter shall be regarded as settl- ed. ARTICLE 109 SPECIFICATIONS FOR IBRS CARDS AND ENVELOPES 1.Only two types of IBRS items shall be acceptable, namely: a) Postcards weighing up to 20 grammes; and b) Envelopes weighing up to 250 grammes. 2.All forms of printing are permissible, provided that the mark- ings are legible to the satisfaction of both Administrations. However, handwriting, typewriting, or handstamping m8y not be used to prepare the address side. All printing must be in a d- ark colour contrasting clearly with a white or light shaded b- ackground. Vivid colours or dyes containing phosphorescent su- bstances are not permitted. 3.The top right hand comer of the envelope or card must contain the symbol of a postage stamp with a bold diagonal line super- imposed and the words NE PAS AFFRANCHIR (NO STAMP REQUIRED). 4.Above the address, two solid horizontal bars must be printed. Each bar must be at least 3 mm thick, and the bars must be at least 14 mm apart. Between the bars there must be printed two lines of text. On the first line must be printed the words RE- PONSE PAYEE (REPLY PAID). On the second line must be printed the name of the country of destination. Both lines of text be- tween the horizontal bars must be printed in capital letters. 5.An airmail indication stating the words “By air mail” and/or ” Par avion” must be printed in the top left-hand corner. The i- ndication “Prioritaire” (“Priority”) and “Par avion” shall al- so be acceptable. 6.Items consisting of envelopes or packets bearing a label conf- orming to the specifications in sections 1-5 of this Article and to the regulations in the Manual of the Convention shall also be admitted as IBRS items. 7.IBRS items may contain correspondence, printed papers and goo- ds of no commercial value. 8.The following size and weight requirements apply to IBRS cards : a) Minima: 90 X 140 mm, with a tolerance of 2 mm b) Maxima: 120 X 235 mm, with a tolerance of 2 mm c) Thickness: Must be sufficiently stiff to withstand processi- ng without difficulty. 9.The following size and weight requirements apply to IBRS enve- lopes: a) Minima: to have a surface measuring not less than 90 x 140mm , with a tolerance of 2 mm. In roll form: length plus twice the diameter: 170 mm, but the greatest dimension may not be less than 100 mm. b) Maxima: length, width and depth combined: 900 mm, but the g- reatest dimension may not exceed 600 mm, with a tolerance of 2 mm. In roll form: length plus twice the diameter: 1040 mm, but the greatest dimension may not exceed 900 mm, with a to- lerance of 2 mm. c) Maximum weight: 250 grammes. 10. No wording other than specified in this Article shall appear on the face of the envelope, card or label. ARTICLE 110 ENTRY INTO FORCE AND DURATION 1.These Detailed Regulations shall enter into force on the same date as the IBRS Agreement. 2.These Datailed Regulations shall have the same duration as the IBRS Agreement.